Instruction/ maintenance manual of the product Meridian Mail Nortel
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i Welcome to Meridian Mail Voice Messaging Meridian Mail Voice Messaging from Nortel Networks is an advanced business messaging system that offers convenience and efficiency for managing your incoming and outgoing messages. Meridian Mail Voice Messaging stores all of your voice messages in your personal mailbox.
ii Contents Understanding Meridian Mail Voice Messaging Working with Meridian Mail Voice Messaging .................................................... 1 Meridian Mail Voice Messaging at a glance .......................................................
1 Working with Meridian Mail Voice Messaging How to use this guide This guide explains how to use Meridian Mail Voice Messaging. Familiarize yourself with the most frequently used procedures such as logging in, playing your messages, and recording your greetings.
2 Meridian Mail Voice Messaging at a glance.
3 Meridian Mail Voice Messaging at a glance.
4 Using standard commands In Meridian Mail Voice Messaging, many keypad commands are common to all features. For example, Play is always 2 , Record is always 5 , and Help is always * . If you learn these standard commands you can use all the Meridian Mail Voice Messaging features without memorizing every step.
5 Logging in to your mailbox You need a Meridian Mail Voice Messaging access number, a mailbox number, and a password to log in to your mailbox. To log in for the first time Your system administrator will give you a temporary password that you change the first time you log in.
6 Changing your password When you log in for the first time, you should change your password from the one you were first assigned. After that, you can change your password as often as required. Your system administrator sets the minimum length for a password.
7 Recording greetings You can record external, internal, and temporary greetings. Callers from outside your organization hear your external greeting , callers within your organization hear your internal greeting. If you don’t record an internal greeting, all callers hear your external greeting.
8 Recording your name Your personal verification is used in your greetings and addressed messages, and in Express Messaging, Name Dialing, and Remote Notification announcements. Keep your personal verification as brief as possible, and speak clearly. To record a personal verification 1 While logged in to your mailbox, press 89 .
9 Playing your messages Meridian Mail Voice Messaging lets you know when you have new messages. Your phone may have a message waiting light, or you may hear a special dial tone when you pick up the handset. When you log in to your mailbox, your mailbox summary tells you the number of new messages in your message list and if any of them are urgent.
10 Calling the sender You can place a call to the sender of a message if the number is known to Meridian Mail Voice Messaging. To call the sender 1 After listening to a message or while it is playing, press 9 to call the sender. 2 Speak to the sender or leave a message.
11 Forwarding a message You can forward a message to another mailbox, to a distribution list, or to a telephone number. You can also record an introduction to the original message. You cannot forward a message marked Private. To forward a message 1 After listening to a message or while it is playing, press 73 to forward the message.
12 Composing a message To compose a message, you first address it, then record your message, then send it. You can address a message to one or more people or distribution lists.
13 Addressing a message You can address your messages to local mailboxes and distribution lists. You may also be able to address messages to mailboxes at other sites (networks), to other voice mail systems (open networks), and to recipients at telephones with no voice mail.
14 Addressing by name You can enter an address by spelling a person’s name on your telephone keypad instead of entering a number. Name Addressing can be used for addressing a message, for creating a distribution list, for Express Messaging, and for Thru-Dialing.
15 Adding message options When you create a message you can indicate that you want it handled in a special way. The message options are Standard, Urgent, Economy, Private, Acknowledgment, and Timed Delivery. Messages are sent Standard unless you choose another option.
16 Distribution lists A distribution list saves you time when you send messages to the same group of addresses. You can create up to 9 personal distribution lists. Each personal distribution list can contain up to 99 entries. You can also use shared distribution lists supplied by your system administrator.
17 Express Messaging Express Messaging is a fast way to send a message to another mailbox without logging in to your own mailbox to compose and send the message. Ask your system administrator for the Express Messaging number. To send a message without logging in 1 Dial the Express Messaging number.
18 Remote Notification Meridian Mail Voice Messaging can notify you of new messages at a remote telephone or pager. Instead of calling in to your mailbox to retrieve your messages, you can specify a number, day, and time for Remote Notification. You can change these settings easily, and turn Remote Notification on or off as needed.
19 Remote Notification (continued) Use the Remote Notification Planner below to decide how you want to set up your notification day and time periods. Remote Notification Planner Notification type: Any.
20 Remote Notification (continued) To change your notification message type You can select one of two notification message types. This message type applies to all days and times you specify. If you select the standard setting Any, you will receive notification of all new messages.
21 When you are the caller When you are calling another person’s Meridian Mail Voice Messaging mailbox you can use many of the messaging commands described in this guide. You can also tell callers from outside your organization how to use these commands.
22 Your Meridian Mail Voice Messaging numbers Keep a record of your Meridian Mail Voice Messaging user numbers here. Do not show your password. Mailbox number _________________________________________.
Meridian Mail Voice Messaging User Guide Toronto Information Products Nortel Networks 522 University Avenue, 14th Floor Toronto, Ontario, Canada M5G 1W7 Copyright © 1999 Nortel Networks, All Rights Reserved. Information is subject to change without notice.
An important point after buying a device Nortel Meridian Mail (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Nortel Meridian Mail yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Nortel Meridian Mail - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Nortel Meridian Mail you will learn all the available features of the product, as well as information on its operation. The information that you get Nortel Meridian Mail will certainly help you make a decision on the purchase.
If you already are a holder of Nortel Meridian Mail, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Nortel Meridian Mail.
However, one of the most important roles played by the user manual is to help in solving problems with Nortel Meridian Mail. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Nortel Meridian Mail along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
